Last updated 11 September 2026. Vemoye Foundation is a registered charity in England & Wales, No. 1188086, with a registered address at 167–169 Great Portland Street, 5th Floor, London, W1W 5PF.
Vemoye Foundation (“Vemoye”, “we”, “us”) is a UK-registered charity supporting the education ecosystem in Nigeria. This Privacy Policy explains how we collect, use, store and share personal information across the Vemoye website (vemoyefoundation.org), the Vemoye Network member portal, application forms, events and email communications. For any questions, please contact hello@vemoyefoundation.org.
We only collect the personal information necessary to operate the Vemoye Network and support organisations working in the Nigerian education ecosystem. The categories of information we hold are described below.
When an organisation applies to Vemoye for support, we collect the organisation name, contact person’s name and role, contact email, phone number, website and social links, partnership type, focus areas and any additional context provided in the free-text message. This information is used solely to assess eligibility, plan support and communicate about the application.
When someone applies to join the Vemoye Network, we collect first name, last name, email, phone (optional), country of residence, source of referral, most relevant job title, years of experience, industry, areas of expertise, motivation to join, confirmation of the volunteering commitment and confirmation of agreement to the Terms & Conditions and Privacy Policy.
Applicants may also, at their option, share one professional profile to help us assess their experience: a LinkedIn profile URL, a personal or professional website or portfolio URL, or an uploaded CV (PDF, DOC or DOCX). This section of the application is entirely optional and applicants may decline to provide any of these.
To assess whether an applicant is suited to the Vemoye Diaspora Network, Vemoye may review the information the applicant has supplied in their application (including any professional profile or CV they have chosen to share) and, where reasonably necessary, relevant professional information about the applicant that is publicly available online — for example, an applicant’s public LinkedIn profile, published articles or professional website.
Any such verification is limited to information relevant to the application — that is, information reasonably needed to assess the applicant’s professional experience, expertise and suitability for the Network. Vemoye does not seek out or record unrelated information about an applicant’s private life, and does not use verification checks for any purpose other than assessing membership applications and safeguarding the community.
We may retain a short internal record of the outcome of our verification checks (for example, “experience confirmed”) so that we do not need to repeat the same checks. The underlying information reviewed during verification is not routinely stored beyond the completion of the check unless it forms part of the application itself.
When an application is approved and activated, we create a member account associated with the applicant’s email address, together with an encrypted password. We record activation date, last login date, contact phone number and any account changes the member subsequently makes. Passwords are stored using industry-standard bcrypt hashing and are never accessible to Vemoye staff in readable form.
Members choose the professional information they wish to share with the Vemoye Network. This may include display name, professional headline, organisation/company, industry, areas of expertise, short bio, location, LinkedIn URL and topics of conversation the member is open to. Members can update or delete their profile information at any time from the member portal.
Members choose whether to appear in the Vemoye Network Member Directory. Directory participation is reciprocal: opting out of the Directory means a member’s profile is no longer visible to other members and they in turn lose access to the Directory and messaging. Directory data remains in place while a member is opted-out so that their information can be reinstated if they later opt back in.
Important: uploaded CVs and any application-verification records are for administrator review only. They are never displayed in the Member Directory, in any member-facing profile, or shared with other members.
Where a member uploads a profile photograph, that image is stored securely and displayed only within the Vemoye Network member portal to other approved and Directory-participating members. Members can replace or remove their profile photograph at any time.
The Vemoye Network provides a private in-portal messaging feature. Messages are stored in our database so that members can access their history. Vemoye does not read routine member-to-member correspondence but reserves the right to review messages where there is a credible concern about safeguarding, abuse or violation of the Terms & Conditions. Email addresses are never revealed to other members through the messaging feature.
When members reserve a place at a Vemoye masterclass or event, we record the registration, timestamp, current state (confirmed, waitlisted, offered or released) and their name and email for the purposes of managing attendance and sending calendar invitations. Registrations may be shared with speakers only in aggregate form (for example “47 registered”) unless the member has agreed to be introduced individually.
In due course, members will be able to apply their skills to short-term projects with Vemoye-supported organisations. Where this feature is enabled, we will store the project applied for, the member’s expression of interest and any admin notes relating to selection. This information will only be shared with the receiving organisation once a member has been selected and consented to the introduction.
We send transactional emails necessary for the Vemoye Network to operate: application acknowledgements, account activation invitations, password reset links, event confirmations, calendar invitations, message notifications and admin decisions on applications. We do not sell or share your email address with third parties.
Our website uses two categories of cookies. Strictly necessary cookies are always active — they keep members signed in, remember essential preferences and enable core functionality such as forms and page navigation. These cannot be disabled.
Marketing and analytics cookies are only loaded if you grant permission through the cookie banner shown on your first visit. When accepted, we run:
Both tags collect pseudonymised information such as your IP address, device and browser characteristics, page interactions and referrer URL. LinkedIn and Meta act as independent data controllers for the information they collect; see LinkedIn’s Privacy Policy and Meta’s Privacy Policy for details.
You can change your mind at any time. Rejecting or clearing the cookie banner selection prevents the LinkedIn Insight Tag, the Meta Pixel and any other marketing cookies from loading on future visits. Clearing your browser cookies for this domain will also reset your consent choice.
Personal information is used only to operate the Vemoye Network and deliver the charitable purposes of Vemoye Foundation. This includes assessing applications, activating and managing member accounts, delivering masterclasses and events, facilitating messaging, matching members to organisations for future volunteering opportunities, communicating with applicants and members, and safeguarding the community.
Data is stored in secure, access-controlled databases operated by reputable cloud infrastructure providers. Uploaded files, including profile photographs, are stored in the same secured environment. Backups are encrypted at rest.
Uploaded CVs are stored securely in access-controlled object storage. They are accessible only to authorised Vemoye administrators through the authenticated admin dashboard, are never made publicly downloadable, and are covered by the same retention and deletion processes described in Section 18. CVs are never displayed in the Member Directory or shared with other members.
We do not sell personal information. We share information only where necessary to operate the network, comply with legal obligations, or where a member has given specific consent (for example, agreeing to be introduced to a Vemoye-supported organisation). Where information is shared internally, only staff and trusted volunteers with a genuine operational need have access.
We use trusted third-party service providers to operate the platform, including a transactional email provider (Resend) for sending activation, reset and notification emails, and cloud infrastructure providers for hosting the website, database and secure file storage. Each provider is bound by data-processing terms consistent with UK GDPR standards.
We retain information relating to applications while an application is being considered. If an application is unsuccessful, we will normally retain the application information for up to 12 months following our decision, after which it will be securely deleted or anonymised.
If you become a member of the Vemoye Diaspora Network, we will retain the personal information necessary to administer your membership for as long as your membership remains active and for an appropriate period afterwards where necessary. Information collected solely for verification purposes will not normally be retained once the verification process is complete, although we may retain a record of the outcome of our checks.
Waitlisted applications submitted during the pre-launch period will be retained until Vemoye begins formal reviews or the applicant asks us to delete their submission.
Passwords are stored using bcrypt hashing. All API traffic uses HTTPS. Access to admin functionality is protected by authenticated tokens and role-based checks. Uploaded CVs and other applicant documents are held in access-controlled object storage and can only be retrieved by an authenticated administrator. We periodically review our security posture and take reasonable steps to protect personal information from loss, misuse or unauthorised access.
Under UK data protection law, you have the right to access, correct or delete the personal information we hold about you, to restrict or object to certain processing, to withdraw consent where processing is based on consent, and to lodge a complaint with the UK Information Commissioner’s Office (ICO).
To exercise your rights, please email hello@vemoyefoundation.org from the email address associated with your record. We will respond within one month of a verified request.
Where processing is based on your consent (for example, opting into the Member Directory or accepting marketing cookies), you may withdraw that consent at any time from within your member profile, from the cookie banner, or by emailing us. Withdrawal will not affect the lawfulness of any processing carried out before you withdrew consent.
We may update this Privacy Policy from time to time. Where changes are material, we will notify affected members by email and/or within the member portal before the changes take effect.
Vemoye Foundation, 167–169 Great Portland Street, 5th Floor, London, W1W 5PF, United Kingdom. Charity Registration Number 1188086. Email: hello@vemoyefoundation.org.
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